AGM Minutes 2011

ACT MASTERS SQUASH INC.

MINUTES OF THE ANNUAL GENERAL MEETING OF ACT MASTERS SQUASH INC.

Download Minutes of AGM 11 April 2011

HELD AT THE WODEN SQUASH COURTS, LAUNCESTON STREET, WODEN

ON MONDAY 11 APRIL 2011 AT 10.00 PM

 

 

Present: Garry Poole, Frank Cassidy, Phil Kowalick, Virginia Buring, Ron Smith, Troy Davey, Ken Fife, Sue Parker, Ron Bates, Dean Bedlington, John Forrest, Linda Barich, Lynda Hancock, Alan Goddard, Peter Campbell, Sofia Majewski, Jo Hogan, Stephen Riddell, Neil Porter, David Baussmann, Debbie Carlisle, Donna Chalmers, Paul Sweeney, John Burke, Jenn Bedlington, Nicole Lawder, Chad Addison, Jenny Moylan, Mark Young, Michael de Nardi, Brian Hill, Mal Riley, Tania Hancock, Denis Mettam, Lyn Dunmore.

 

Apologies: Scott Caban, Richard Horlock, Barbara Carberry, Paul Brealey, Con O’Rourke, Celia McKew

 

 

1. WELCOME

 

The President opened the meeting at 10.00 pm.

 

2. MINUTES OF THE PREVIOUS MEETING

 

Minutes of the Annual General Meeting held on 12 April 2010 were previously available to members on the website and copies were available at the meeting.

 

It was resolved (Kowalick/??) that the Minutes be accepted as a true and accurate record of the AGM held on 11 April 2011.

 

3. BUSINESS ARISING

Nil.

 

4. PRESIDENT’S REPORT

Phil Kowalick spoke to the written report attached. He noted particularly his thanks to the committee members for all their special efforts over the year, including the achievement of the March tournament with 150 entrants. He advised that the committee had developed a sponsorship policy and manual. In light of the uncertain future of Dickson courts Masters will be moving the north side competition to National Centre from the Winter competition 2011 and this will also be providing Masters with a proper home, access to club room and other facilities.

 

Members were reminded that ACT Masters will be hosting the national championships in 2013 and volunteers will be needed to help with the large amount of work required to stage this event. People willing to assist should advise a committee member.

 

Phil Kowalick moved that Ron Smith be nominated for life membership of ACT Masters in recognition of his untiring service to the Association over many years, above and beyond his standard duties. This was seconded by Sue Parker and carried by show of hands unanimously.

 

5. TREASURER’S REPORT

 

Ron Smith spoke to the report and financial information attached to these minutes. Copies of these documents were circulated at the meeting. The form of the report is designed to aid understanding of the allocation of income to fixed and discretionary expenses.

There followed some discussion of how to improve the interest being earned on the fixed deposit and to minimize bank fees.

Ron thanked the committee members for their support, particularly Lynda Hancock as deputy treasurer. He also reiterated Phil Kowalick’s call for assistance in preparing for 2013.

Ron Smith moved that his report on the annual accounts be accepted. Seconded by Phil Kowalick and agreed to on the voices.

 

6. ELECTION OF OFFICE-BEARERS FOR 2009

 

The President vacated the chair and called upon Mark Young to be the Returning Officer.

 

The Returning Officer declared all positions vacant. The following committee members were all elected unopposed.

 

President: Phil Kowalick – nominated by Scott Caban and seconded by Vicki Bartle.

 

Vice-President: Scott Caban – nominated by Phil KJowalick and seconded by Sue Parker.

 

Treasurer: Ron Smith – nominated by Lyn Dunmore and seconded by Nicole Lawder.

 

Secretary: Virginia Buring – nominated by Sue Parker and seconded by Alan Martin.

 

Committee:

 

Name Nominated by Seconded by

Lyn Dunmore Nicole Lawder Robin Morell

Linda Barich Lyn Dunmore Steve Hall

Jenn Bedlington Ron Smith Lyn Dunmore

Mal Riley Lyn Dunmore Ron Smith

Sue Parker Phil Kowalick Mike Hogan

Richard Horlock Phil Kowalick Lyn Dunmore

Tania Hancock Phil Kowalick Lynda Hancock

Lynda Hancock Phil Kowalick Mike Hogan

Alan Goddard Ron Smith Lyn Dunmore

Paul Sweeney Lyn Dunmore Phil Kowalick

 

Phil Kowalick resumed the chair as newly reelected President. He thanked Mark Young for acting as returning officer and thanked Laurie di Prinzio and Mike Hogan as outgoing committee members.

 

7. APPOINTMENT OF AN AUDITOR

 

The Treasurer moved that Mr Malcolm Prentice be appointed as the ACT Masters Squash Inc’s Auditor for the year ending 31 December 2011. Seconded by Phil Kowalick. Motion carried unanimously on the voices.

 

8. GENERAL BUSINESS

 

Members were reminded that accommodation for Rockhampton has been booked and contact should be made with Sue Parker. People playing in the teams event will also need uniforms. Contact Lynda Hancock.

 

Mark Young noted on behalf of the membership his thanks to the committee for running the Association so well for the benefit of the rest who just like to play squash.

 

Dennis Mettam asked the committee to look again at the level of reserve fees.

 

There being no further business, the President closed the meeting at 10.32 pm.