2015 Annual General Meeting Minutes – Draft

MINUTES OF THE ANNUAL GENERAL MEETING OF ACT MASTERS SQUASH INC.

HELD AT THE WODEN SQUASH COURTS, LAUNCESTON STREET, WODEN

ON MONDAY 23 March 2015 AT 10.00 PM

 

Present:         Jeanette Williamson, Keith Wallace, Heather Campbell, Jane Cottam-Manning, Karreen Watt, Mark Young, Shane McKeown, Alan Martin, Lynda Hancock, Denis Mettam, Ziggy Kominek, Ron Smith, Sue Parker, Chad Addison, Richard Fry, Rhonda Fry, Vicki Caban, Jenny Moylan, Frank Cassidy, Scott Caban, Julie Medway, Richard Horlock, John Forrest

Apologies:     Linda Barich, Penny Neuendorf and Ron Bates.

  1. WELCOME

The President opened the meeting at 10.10 pm and welcomed all to the 2015 AGM.

  1. MINUTES OF THE PREVIOUS MEETING

Minutes of the Annual General Meeting (AGM) held on 24 March 2014 were previously circulated to members via the website and copies were available at the meeting.

There was one action item arising from the previous AGM, this being a requirement to raise the possibility of holding the AGM on a Sunday, which could be followed by a game of squash. The President referred to a survey of all ACT Masters members undertaken on this matter in October 14 with the outcome being to retain the current AGM timing.   The action is now closed.

It was resolved (Caban/Hancock) that the Minutes be accepted as a true and accurate record of the Annual General Meeting held on 24 March 2014.

  1. BUSINESS ARISING

Nil.

  1. PRESIDENT’S REPORT

The President thanked everyone for participating in Masters and thanked the outgoing Committee for their work and support throughout the year.  He reported on the 2014 March Tournament that was very successful and thanked the Tournament Director, Ron Smith and his band of helpers, for their work.  A copy of the President’s report is attached to these Minutes.

There were a few questions raised in relation to the Presidents report. These were:

  1. What are the benefits to ACT Masters Squash from affiliation with Squash ACT (Sue Parker).
    • The President briefly outlined the primary benefits of affiliation these being the representation and voting rights on the Squash ACT board and access to their Insurance policy that provides benefits to our members and the Committee.
  2. What benefits do the sponsors provide to ACT Masters Squash (Grahame Deards).
    • The President and Treasurer referred to the monetary contribution received from current sponsors, and more significant amounts from previous sponsors such as Alucom, as well as other potential benefits such as discounts to members who use the services of these sponsors.

It was resolved (Cottam-Manning/Parker) that the President’s report be accepted.

  1. TREASURER’S REPORT

The President called upon Ron Smith to present the Treasurer’s report and audited statements for the 2014 year.  Ron Smith spoke to the report attached to these minutes. Copies of the audited financial statements were available at the meeting.  He noted that sponsorship is making a significant contribution to Masters and asked players to support the sponsors as Masters will receive a commission.  In respect of the 2014 March tournament he said it ran at a profit of $5,000.  He thanked Richard Horlock for looking after the raffles and Jenny Moylan and Mike de Nardi for all the catering.

The only question regarding the accounts was raised by Ziggy Kominek

  1. This referred to an item in the Statement of Income and Expenditure and in particular to the accommodation for the AMSA Bathurst Tournament.
  • The Treasurer advised that a profit of $70.00 resulted from changed accommodation plans by attendees at the tournament.

It was resolved (Kominek/Caban) that the Treasurer’s report for the year ending 2014 be accepted.

  1. ELECTION OF OFFICE-BEARERS FOR 2015

The President vacated the chair and called upon John Forrest to be the Returning Officer.

The Returning Officer declared all positions vacant and moved a vote of thanks to the whole Committee.  He called for nominations for executive and committee positions as follows:

President: there was one nomination for President – Mark Young.  Mark was elected unopposed.

Vice President: there was only one nomination for Vice-President- Alan Martin.  Alan was elected unopposed.

Treasurer: there was only one nomination for Treasurer – Ron Smith.  Ron was elected unopposed.

Secretary: There was only one nomination for Secretary – Melissa Prentice.  Melissa was elected unopposed.

 

Committee: 

The following committee members were all declared elected unopposed.

Linda Barich

Lynda Hancock

Scott Caban

Penny Neuendorf

Sue Parker

Mark Young congratulated the new committee and called upon the membership to get behind the committee and thanked them for their work.

Mark Young took the chair and thanked John for acting as Returning Officer.

  1. APPOINTMENT OF AN AUDITOR

The Treasurer moved that Mr Malcolm Prentice be appointed as the ACT Masters Squash Inc.’s Auditor for the year ending 31 December 2015. Seconded by Alan Martin.  Motion carried.

  1. GENERAL BUSINESS

Richard Fry raised a concern regarding the limited availability of reserves.  The President acknowledged a number of players nominated as reserves but were apparently not available when contacted to reserve. Noting that this has been a perennial problem however, he hoped the addition of new reserves would hopefully go some way to addressing the problem.

There being no further business the President closed the meeting at 10.57pm.